Job costing software with live planned vs. actual tracking
Every hour and dollar lands on the job that spent it — and sits next to your budget while the job is still open. Not a month-end report: live planned vs. actual on every work order, phase and project.
Budget vs. actual, while you can still act on it
Publish a project and its budget freezes as the baseline. From then on, every timesheet, material line, allocated purchase and expense writes a cost entry against the job — so actual cost climbs next to plan in real time.
- Baseline freezes when the project is published — variance means something
- Actual cost by phase, work order and cost category
- See margin on fixed-price work before the invoice goes out
Earned value for projects that run long
For phased projects, Jobyo tracks estimated vs. actual with earned-value metrics — budget at completion, CPI, SPI and forecast at completion — so overruns show up while there's still time to fix them, not at year-end.
- BAC, earned value, actual cost and EAC on the project overview
- CPI / SPI health at a glance
- Bill progress on real numbers, not estimates
Where the actual cost comes from
- Labour — GPS-stamped check-in/out and timesheets cost the job at real rates
- Materials — parts and stock used on the work order
- Purchases — supplier invoices and POs allocated to the job (AI invoice capture reads them for you, from the Team plan)
- Expenses — one-off costs captured in the field with a photo
Frequently asked questions
Software that tracks what each job actually costs — labour, materials, purchases and expenses — and compares it against the budget or quote, so you can see margin per job instead of one blended number at year-end.
It's live and variance-first: the budget freezes as a baseline when a project is published, and actual cost accumulates against it in real time — planned vs. actual on every work order, phase and project while the work is still open.
Yes — that's where it matters most. You see the real cost climbing against the fixed price before you invoice, so an underwater job shows up mid-job, not after the bill went out.
Live job costing and variance are available from the Pro plan. Work orders, quotes and invoicing are on every plan.